Project evaluation and control pdf

The first step in the management journey begins with understanding and gaining control of your operations. Some evaluation related activities may be carried out by project staff for example, questionnaires can be administered by a project coordinator, research assistants for example, students may compile and analyse data or by people with special expertise for example, an evaluation consultant might draft your questionnaire. Monitoring is the collection and analysis of information about a project or programme, undertaken. Project monitoring, evaluation and reporting section consists of two main parts. They are critical tools for forwardlooking strategic positioning, organisational learning and for sound management. Evaluation questions will be explained as the first step in making a work plan, and then, basis for. Therefore evaluations need to be included in the project document. Regular progress can be monitored using budget or time sheets, and control action taken if appropriate e. Project evaluation implementing a new legislation frequently takes much longer than the life of a project and is left in the hands of the national partners.

Monitoring and evaluation food and agriculture organization of. A k munns and b f bjeirmi defining the requirement of work, establishing the extent of work, allocating the resources required, planning the execution of the work, monitoring the progress of the work and adjusting deviations from the plan. The project evaluation process the project evaluation process involves the identification of service delivery needs, the listing of options including a do nothing option, the gathering of relevant data on these options, detailed analyses of the options, and the selection of a preferred option. Evaluation of the project process, outputs and partnership meetings and consolidated project framework 20022004 with action plans. Evaluation and comparison of actual measured results against those planned is the fundamental principle of project monitoring process. Evaluation contributes to learning through both the process and the final product or evaluation report. Project design concepts in an attempt to address this, it is necessary to have a common understanding of project design concepts upon which to build an understanding of project monitoring and evaluation. Lecture notes project evaluation civil and environmental. Project managers in the construction industry often expend much time in tracking and evaluating project performance, an activity that also diverts their attention from addressing other critical matters.

Pdf monitoring evaluation and quality assurance in. Fishbone diagram is used to identified the root cause of the weaknesses of project monitoring and evaluation activity in cinta. Any reasonable project manager certainly understands importance of planning a project well. Start studying chapter project evaluation and control. A step by step guide to monitoring and evaluation university of. It discusses the causes and issues that have driven the development of project evaluation processes and examines the process of evaluating projects in relation to the types. Evaluation is a systematic process to understand what a program does and how well the program does it. In this section, information will be provided concerning how project performance can be monitored, evaluated, and controlled. Scope change is defined as any modification to the scope as defined in approved. Assumptions important conditions for the success of the project that are not within its control, and which are worded as positive conditions.

Convene the iep team to reflect on the planning and implementation processes and what was learned. Evaluation results can be used to maintain or improve program quality and to ensure that future planning can be more evidencebased. Regular progress can be monitored using budget or time sheets, and control action taken if. Project evaluation is done on an ongoing or a concluded project and the project evaluation sheet records the findings. The basics of project planning introduction before commencement of any project, the first thing that we need to do is project planning. This new era requires a new breed of software, service and support solutions. They are a form of self evaluation during which the stakeholders. In order to fully understand the role of monitoring in development projects, some revision of project planning and management is necessary. Handbook on planning monitoring and evaluating for development. During a project, financial control can be achieved by actual expenditure being tracked against each budget allocated for the different tasks assigned. The project evaluation process has been around as long as there have been projects to evaluate. Increasingly, evaluation processes are used that foster wider participation, allow dialogue, build consensus, and create buyin on recommendations.

Control can be exercised through formulation of contingency strategies and a crisis management team. This paper examines an integrated frameworkthe analytical hierarchy process ahpfor measuring and evaluating performance on construction projects, a systematic and structured methodology. Project appraisal is a generic term that refers to the process of assessing and questioning, in a structured way and before resources are committed, the case for proceeding with a related investment. Learn vocabulary, terms, and more with flashcards, games, and other study tools.

Evaluations contribute to secure the optimal quality and impact of development interventions. Project monitoring, evaluation, and control project monitoring, evaluation, and control control is a management function which is the process of monitoring, avaluating and comparing planned results with actual. The role of project management in achieving project success. Project management is accountable for facilitating this transition process. No one tool addresses all project management needs. The purpose of project control is to adjust the the purpose of project control is to adjust the project to meet its goals by assessing the project to meet its goals by assessing the performance of the project, analyzing the causes performance of the project, analyzing the causes.

Evaluation plan template centers for disease control and. Both of these project management tools can be produced manually or with commercially available project management software. Chapter project evaluation and control flashcards quizlet. But when it comes to the science of project management, project evaluation can be broken down into three main types. To deliver successful project management, specific processes need to be performed in all project phases initiation, planning, execution, and closure. The discussion centers around the objectives of project control and what it is that the project manager is actually trying to control. Definitions of project monitoring and evaluation although monitoring and evaluation are viewed as related, they are distinct functions. Evaluation questions will be explained as the first step in making a. Learning objectives after completing this session, students will be able to. Implementing a pmvalue measurement system to measure project management performance and value will help organizations achieve one or more of the following goals.

Constraints, evaluation, monitoring, projects, successful, third world. Depending on its specific purpose, a highquality evaluation provides information that enables you to improve an ongoing project, judge the overall merits of a project, or generate knowledge about what works and what doesnt to influence an organizations strategy and policy. Project appraisal is a generic term that refers to the process of assessing and questioning, in a structured way and before resources are committed, the. The second edition of this comprehensive book, discusses the fundamental aspects of project management in a studentfriendly manner. Depending on its specific purpose, a highquality evaluation provides information that enables you to improve an ongoing project, judge the overall merits of a project, or generate knowledge about what works and what. This document aims to determine project effectiveness and efficiency through tracking progress on each objective, completion of activities, and dates of completion.

While the appraisal contains estimations for future, the evaluation is to find the valuation of what has happened practically. Using a project management approach when realizing projects provides project managers with the structure they need to most effectively evaluate project performance. Its goal is to improve current and future management of outputs, outcomes and impact. Chapter of project management tools and techniques 7. Dec 28, 2011 a project evaluation plan is a detailed document that defines and sets forth practices and sequence of activities for analyzing and examining the project by certain evaluation criteria. Desired characteristics of a project control mechanism flexible pc should be able to react to changes in system performance costeffective value of pc should exceed cost of pc useful must really satisfy the needs of project, not the whims of the pm timely be able to react quickly before the problem overwhelms the project simple.

Most books discuss project management during construction, after the scope of work is fully defined. It also focuses on the other aspects such as the effectiveness, efficiency and sustainability of the project. Monitoring is viewed as a process that provides information and ensures the use of such information by management to assess project effects both intentional and unintentional and their impact. Project evaluation is a systematic and objective assessment of an ongoing or completed project. Control of the project scope ensures that any changes are only implemented after a thorough investigation and full awareness of their impact. Control is the process of maintaining oversight over the use of the resources on the project to determine how well the actual project results are being accomplished to meet planned project cost, schedule, and technical performance objectives. It is therefore important that an exit strategy is negotiated at project startup. It also helps in keeping track of the progress, or lack thereof, of the project. The post project evaluation, on the other hand, is the audit and assessment of the actual as against the project budgets, based on which the project was launched and completed. Project analysis and evaluation bureau of land management. In addition, the project s management faced certain difficulties over its timespan, which was beyond the partners control. Evaluation is the periodic, retrospective assessment of an organisation, project or programme that might be conducted internally or by external independent evaluators. Monitoring is the collection and analysis of information about a project or programme, undertaken while the project programme is ongoing. This article examines the process of evaluating projects.

Whenever there is a variance, corrective action is required to keep the project on schedule and to budget. Project quality evaluation an essential component of. Key terms activities action taken or work performed within a project to transform means into results. Costs and timing costs the resources devoted to each evaluation should be commensurate with the size and importance of expenditure involved. Introduction to monitoring and evaluation using the logical. The following points highlight the top four methods of project evaluation in a firm. Purpose of project and programme evaluations it is a strategic goal of ada to enshrine project and programme evaluations in a comprehensive manner in the project cycle management. Carefully planned project takes into account necessary aspects of a project e. The ratio of profit expected from an investment project and the proposed investment for the project is called return on investment roi. Any professional can pursue project management its relevant in any field. It aims to analyse to what extent the project has been able to achieve its goals. The methodology is applied in projects, programs and policies. Beneficiaries a limited group among the stakeholders, who will directly or indirectly benefit from the project.

Project evaluation refers to the systematic investigation of an objects worth or merit. Strategic evaluation and control is the process of determining the effectiveness of a given strategy in achieving the organizational objectives and taking corrective actions whenever required. Guidelines for programme design, monitoring and evaluation. What is milestone monitoring how do we perform earned value management on a project session 11. Detailed estimation and pumpstation overview pdf 1. Jan 30, 2018 the project evaluation process has been around as long as there have been projects to evaluate.

Considering the volume and complexity of the project, the observations in post project evaluation will vary but, in general, such observations may be grouped in two categories. Project programme monitoring and evaluation guide 2. This paper explores the correlation between successful project management and the implementation. As a pdf format, you can print this out, or type into it. Places from which a proposed project is seen by largeplaces from which a proposed project is seen by large. Management of a project with such a big magnitude proved to be difficult and challenging, as it had to deal with a big number of issues and numerous stakeholders and implementing agencies.

It deals with topics such as project life cycle, project selection, feasibility study and techniques like pert and cpm for project control. At the project level, evaluation involves processes such as discussing a viable evaluation plan with stakeholders. As a major purpose of project evaluation is to improve value for money, the cost of project evaluation must be balanced against the benefits of improved decision making. Measures of project management performance and value. At the end of the evaluation project, be sure to acknowledge the contributions of planning team members and others who contributed to the successful implementation of the plan. In so doing the evaluation adopted a crosssectional study design employing qualitative and quantitative data collection methods to measure the programme outcomes and impacts. It is basically a method to analyze the tasks involved in completing a given project, especially the time needed to complete each task, and to. Another useful section of gary heerkens briefcase book project management covers project control and what it really means to the project manager. This paper deals with significant aspects of the process of making an evaluation system for the i. Evaluation constitutes part of an ongoing cycle of. Monitoring and evaluation also both serve accountability purposes.